If you missed our review of SimplyFile from way back when, the following is a snippet from that article as well as a brief overview of the software itself:

SimplyFile is designed to help you, well, simply file messages that are in your Outlook inbox into the appropriate folder. By using “an advanced algorithm to learn and adapt to your filing habits,” SimplyFile gives you a recommended folder destination as soon as you select a message in your inbox. By clicking on the SimplyFile button, the message immediately goes to that destination; thus saving you from dragging/scrolling through your folder structure and dropping it into the necessary folder once you’ve found it.

In addition to the all-powerful SimplyFile button mentioned above, the software also adds some much-needed Gmail-esque keyboard shortcuts for message management and for navigating complex folder structures – shortcuts that literally save me hours every single week. (Yeah, that’s no dramatization – it will literally save you hours of time every week if you’re an Outlook power user.)

Like I mentioned before, there’s a 30-day trial of SimplyFile available for download. If you download it, I’d be genuinely surprised if you didn’t purchase it.

The new release not only adds support for Outlook 2010 but also options to quickly file away all messages within a particular thread as well as messages from a particular sender – both great ways to achieve inbox:zero. Additional new features include batch filing and some interesting usage statistics.

SimplyFile runs $49 but, again, if you’re a serious Outlook user, it’s well worth it.

As if these weren’t enough, the open-source/freeware product Snarl exists solely to double your notification pleasure.

While providing you with some of the same notifications you already receive (battery is low, audio is muted, etc.), Snarl also enables even more notifications for those that either have OCD or just need to always be “in-the-know.”  Examples include notifications for: hourly time updates, timer countdowns, more-specific power/battery notifications and more. Plus, like any truly-great application, Snarl supports extendability. For those that like the concept of this application, this is where it really gets interesting. Developers (or even you) can even write their own Snarl applications so that you can be visually notified for every event imaginable.

Want to be notified of a recent Tweet? New emails (even Exchange emails)? New Google Wave messages? New weather alerts? Snarl has you covered.

Plus, if you’re a true nerd, you’ll certainly appreciate how much granular control over what you’re notified about and how exactly you’re notified.

G’head and check it out: http://www.fullphat.net.

[Source: downloadsquad.com]

Enter 7Stacks and Jumplist Launcher. Both apps enable you to add shortcuts to folders/applications anywhere on your system… shortcuts that will be accessible via a right-click on the app icon in your taskbar. It’s something that I wish was built into Win7 natively but a 3rd-party app will do just nicely.

[Source: FreewareGenius.com]

That said, we typically opt for installer-free apps that we can just drop in a single directory to be synced on all of our machines. (I personally currently use SugarSync now.)

A standalone app to burn CDs or DVDs is just one example of what I’m talking about. No clunky installs of Nero (which I think weighs in at about 400mb now) or Sonic or anything similar… just double-click the portable app’s EXE and start burnin’. There are more than a few portable burning suites that we’ve encountered in the past but the following titles are some of the more solid entries.

First up is daBurner. Sure, it’s the youngest of the bunch but you shouldn’t let that fool ya… as it does exactly what you need it to do: burn stuff. Here’s the official description: “No advanced burning options and complicated configuration. No integrated backup-mediacenter-slideshow-virtual drive stuff. It’s just a stupid burner. For smart people.” This one is aces in my book if not only for that beautiful description but also for the fact that the software is genuinely insanely-easy to use… unlike many burning apps.

Next up is Infrarecorder. It’s definitely more feature-packed than DaBurner and offers up dual-layer DVD recording, CD/DVD-RW erasing, ISO & BIN/CUE burning, disc copying, audio track burning and more. Infrarecorder’s been around for a while so there’s definitely something to be gained from its experience.

Finally, we come to DeepBurner. This one isn’t as feature-packed as Infrarecorder but it’s got a pretty polished interface and it provides you with the basic functionality you need: burn audio discs, data discs, ISOs and bootable discs. The premium version of DeepBurner adds a few more options but there’s no portable version available for it.

There are some more (potentially more powerful) standalone burning apps listed on PortableFreeware.com but some of these require a little bit of manipulation to make them “portable.”

If, however, you do prefer the old-school method of running apps like these, i.e., by installing them, you’ll want to check out CDBurnerXP: a great, lightweight burning suite from the makers of Ketarin. In addition, the latest release of IMGBurn added a plethora of new features (no, seriously, go look at the changelog for ImgBurn 2.5) and it could potentially take my title for best free burning app available… period. It is, without a doubt, definitely worth the measly $2 donation that the author is kindly asking for on the app’s homepage. Do it. Be a hero. Donate that $2.

Did we miss any? (I can guarantee we did.) Let us know what your favorite portable burning app is in the comments below.

Basically, you launch the software and create your image – either to an external hard drive or to another partition. (Hey, guess what you can use to create a new partition.) Then, use the software to create bootable rescue media (CD/DVD, flash drive, etc.) so that you have something to boot into should your OS crap out on you. Then you just sit back and wait for your system to fail. When the day comes that you can’t boot into Windows, just use that bootable media you created to boot into the ToDo recovery console and “restore” your computer to a previous point in time (retaining all of your software installations and their respective settings) using the image you created in that first step. Voila.

Like I said, I encountered an error or two but nothing major. However, there are a few different critical errors that reviewers on Download.com have pointed out. It’s free though so it’s definitely worth a shot. If you’d prefer a hassle-free experience, you could always shell out a few bucks ($50, actually) for Acronis TrueImage Home.

(By the way, I *highly* recommend Acronis Backup & Recovery – especially with the Universal Restore add-on. As an IT pro, it’s come in handy more times than I can even fathom. My only complaint is with their product licensing. It’s expensive for enterprise users and volume licensing isn’t nearly as easy as it is with Microsoft. For 30 different users, I was given 30 different product keys… and 30 more for the Universal Restore add-on. That’s a lot of keys to manage. There’s a better way to manage that, Acronis.)

[via FreewareGenius]

Now, I think OL2K7 was a significant improvement over 2K3 but that’s not really saying much. I am, however, stunned to see (with the Office 2010 technical preview released this week) that Outlook 2010 has not made the leaps and bounds it truly needs to make in order to remain both relevant and competitive.

What has improved?

Well, the Outlook interface is finally in sync with the rest of the Office platform. Meaning, of course, that the infamous “Ribbon” is now all throughout the application instead of just within new message windows as it was in 2K7. (I read an article on BetaNews.com by one Carmi Levy stating that they wish Microsoft would do away with the Ribbon altogether. I wholeheartedly disagree and think that the Ribbon is a great way – especially for touch displays now and in the future – to quickly find what you’re looking for.) In addition, the overall appearance is very bright and refreshing. There are still some theme options in place but the default is great in my humble opinion.

Conversation view has, at long last, been added to Outlook. It’s still a tiny bit quirky but it acts pretty much the way you’d expect it to. If a message comes in that’s a reply to an existing message, any related messages to that particular subject line are displayed with it.

The startup process, while unfortunately lengthy (see next section), is a bit less annoying. The improvement comes with the new animated launch screen – it stays up until Outlook is fully ready to be used. Previous versions of Outlook were a bit of a tease in that the window would launch but you’d be waiting about 5 seconds for each element of the application to appear: 5 seconds for add-in toolbar A, another 5 seconds for add-in toolbar B, 5 seconds for the To-Do bar to appear, etc. I find I have more patience with the animated splash screen… and patience is a rare commodity these days.

Message clean-up is ever-so-slightly enhanced. You’ll notice in the first screenshot above that Microsoft has finally embraced the concept of “tagging” in Outlook but only barely. In the screenshot above, there’s an area of the first Ribbon section called “Tags.” However, all that area presents is a drop-down allowing you to use the previously-existing “Categories” functionality of Outlook to file a message to categories of your choice. This is exactly what the previously-reviewed Outlook add-in Taglocity does but Taglocity still does it alot better. The aforementioned add-in allows you to jump to a tagging toolbar, begin typing tag/category names (it finds as you type), hit enter and your message is tagged. Hit the escape key and you’re back to your message. The process with the now-slightly-more-visible button is still very much mouse-driven and just doesn’t make sense with frequent Outlook power users.

In addition, there’s a new “Clean-Up” drop-down button in that same section of the Ribbon that allows you to quickly get rid of insignificant, older messages in either the conversation that’s highlighted or all of the conversations currently in your inbox… or even all of your subfolders.

Quick Steps represent a fantastic new feature in Outlook 2010. As you might guess from the name, Quick Steps allow you to create shortcuts for various actions like forwarding to a specific person or department or automatically reply to a selected message and delete the original – all in one action. You can even assign a keyboard shortcut to your quick step. A number of Quick Steps are included by default but it’s insanely-easy to create your own.

Forwarding a message as an attachment now has a designated button in the primary tab of the ribbon. Hit the button and, as you’d expect, a new email comes up with the selected message already as an attachment. This also works with multiple messages… very cool.

What hasn’t improved?

Filing and organizing messages. To my knowledge, there’s still no easy and fast, find-as-you-type way to move a message to a specific folder without a 3rd-party Outlook add-in like SimplyFile. We reviewed TechHit’s SimplyFile (from the makers of QuickJump and TWinbox) way back when and it offers a very Gmail-esque way of moving messages using the keyboard while remaining in your inbox. It’s a beautiful process and while I’d hate for TechHit to lose a revenue stream (still plenty of other great features in SimplyFile), this is functionality that should already be in Outlook… especially when this sucker is released in the year two-thousand and ten. C’mon, Microsoft. Seriously. Gmail also has this with the new “Move To” (keyboard shortcut “V”) and “Label” (keyboard shortcut “L”) features.

It’s most likely due to the fact that it’s a technical preview but Outlook’s performance over that of Outlook 2K7 w/SP2 has TANKED. The migration process was a lengthy 10-20 minute process… and I’m on a dual-core with 4gb of RAM so resources aren’t scarce by any means. Any subsequent, routine launches also take more time than 2007 required.

The reply process still inserts your own email address when clicking reply on an email you sent. Technically, that makes sense since you’re replying to an email that you sent. Intuitively, it makes absolutely no sense at all. In 99.9% of all cases, I’m just going to want to follow-up with someone on an email I already sent them – I’m not following up with myself. Gmail does this correctly. There, you hit reply on an email you sent and the email address of the original intended recipient is automatically inserted in the “to” field.

In addition to bare-minimal support of “tagging,” Outlook has still yet to present us with an option to add notes to an email. Sure, with the 2010 Office suite, OneNote will be included and it’s pretty easy to send a message to OneNote from within Outlook. However, that involves and entirely separate program and is entirely unintuitive… as well as a waste of time. C’mon, Microsoft… you already have a “notes” section inside Outlook… just find a way to marry messaging and notes and give us the option to add a freakin’ note to a message without having to modify the message itself.

What’s regressed?

3rd-party add-ins have taken a significant hit in Outlook 2010 as a result of the ribbon. The one solitary problem with the Ribbon is that it takes the place of loads and loads of various toolbars that previous versions of Microsoft Office required. Instead, each toolbar is replaced with a “tab” on the ribbon. The problem here is that many Outlook add-ins require visibility in order to maintain full functionality and to be as effective as possible. For instance, with the SimplyFile add-in within Outlook 2007, there remained a toolbar at the bottom of the window with a drop-down of folders and a SimplyFile button (among other items.) With a highlighted message, I could hit that button and my message would automatically be filed to the correct location. Now, there’s an extra click in the process as I have to navigate to the add-ins tab on the ribbon to get the button… which really disrupts the natural flow of that process.

Overall

Sure, the list of items under the “What has improved” section of this post is longer (mostly minor items) than the other sections but I’ve been genuinely let down by this version – as it stands now in a Technical Preview. I have absolutely no idea how Outlook will remain relevant over the next few years as Gmail & Google Apps both continue to grow exponentially while we wait for Office 15. Plus, Google has Google Wave coming down the pipeline which, according to pretty much everyone (I seriously have yet to read a non-Microsoft, negative opinion on Google Wave), will be the end-all, be-all of productivity apps. Good luck, Microsoft. You’re gonna need it.

What about you, readers? Have you had a chance to play around with Outlook 2010? What are your thoughts? Let us know in the comments.

If it sounds intriguing, you can download the freeware app over at the official site:
http://www.binaryfortress.com/traystatus/

I can’t tell you how many times a day I look for different folders on my PC or on my network shares at work. It’s just a fact of life. To find those folders, the average Windows user has to pull up Windows Explorer (perhaps starting with “My Computer” or “My Documents”) and double-click until they think they can’t double-click anymore… just to find the folder they’re looking for. I personally just hit Start+R on Windows to bring up the “Run” dialog box and then start typing in the full path of the folder I’m seeking. It’s quicker for me than the aforementioned process but it’s still annoying.

Regardless of how you locate your favorite folders day-in and day-out, QuickJump will inevitably replace your current method(s).

Basically, once installed, QuickJump allows you to locate any folder on your computer/network using a keyboard shortcut (CTRL+SHIFT+J). That’s followed by a window that pops up featuring a find-as-you-type index of folder names. Type all or just part of the folder’s name and hit enter. You’re then instantly taken to that folder. The video overview on techhit.com does a great job of showing you how fast the process actually is.

Because you probably don’t want to have every folder name on your computer indexed, the program allows you to specify certain locations. Any folders in those locations will be added to the index.

One of the more useful features of the app is that the window can be activated whilst within a save/save as/open dialog box. Activate the keyboard shortcut, type-to-find  your folder, hit enter and the dialog box automatically switches to the folder you found. That feature alone has saved me quite a bit of time over the last couple of months.

QuickJump is in private beta right now but TechHit has given us an invite code to share with our readers. Just hit techhit.com/QuickJump and enter the following code “fot88392018” (sans parentheses) to download.

TechHit also has a number of other productivity apps including TwInbox (previously OutTwit) for Twitter integration inside Outlook, FBLook (the same thing but for Facebook) and SimplyFile to speed up the process of sorting through your Outlook inbox.

In fact, thanks to a tip from the app’s author, I recently discovered that SimplyFile has a find-as-you-type navigation pop-up (similar to that which you see above in QuickJump) for browsing folders within Outlook. Find the folder you’re looking for and hit enter to automatically file your message. ‘Tis a God-send, right there.

Know of any similar time-saving apps in which =your fellow readers would be interested? Drop a line in the comments.

• Zoundry Raven – having recently gone open-source, Zoundry Raven is definitely the more mature and feature-rich of the three apps mentioned here. Like any good blogging client worth its salt, it supports multiple profiles, WYSIWYG editing, FTP as well as Picasa/Image Shack integration and more. ZR also supports custom fields… that one’s a biggie for you advanced WordPress users.

  

• w.bloggar – Like the Raven above, w.bloggar offers pretty much all of the blogging features you’d come to expect but in a (semi) less attractive package. (How superficial of us.) Still, it works quite well and should meet most all of your blogging needs. [via FreshFreeStuff.net]

  

• Firefox with ScribeFire – Sure, it’s an extension, not an application, but don’t let the fact that it’s dependent upon Portable Firefox sway you away from ScribeFire. It’s not quite as heavy on features as either Zoundry Raven or w.bloggar but it’s got a great interface and offers everything you need to get a quick post on your site… and the fact that it’s integrated into a web browser is both a blessing and a curse.

  

I’ve stumbled across a couple of other blogging clients that can act as portable applications like the ones above, the most notable of which being a portable version of Windows Live Writer, but it takes a bit of work to get them that way and I’ve found that once an update gets published by the author, your portable version goes kaput.

Know of any others we’re leaving out? Give us and our readers a shout in the comments.

Mozilla announced the official 1.0 release of Prism: the utility designed to enable your favorite web apps to live outside the browser.

Not only does Prism allow end users to create separate desktop apps for each of their favorite sites (think Gmail, Facebook, etc.), it also allows site devs to specify certain settings that can be activated specifically on Prism apps… settings like fonts, proxy settings, tray icons, etc.

The following is just a snippet of information about Prism’s history and future but you can read more on the official release post… or just check out prism.mozilla.com.

“The ability to run stand-alone web apps and access them like normal desktop apps provides instant benefits to end users. However, a number of the advantages are only available when software developers take advantage of Prism-specific features. With the release of Prism 1.0 beta we are ready to start fostering an ecosystem that makes it easier for developers to create and distribute compelling web app bundles.”

Are you using Prism… or do you just prefer the application shortcuts that can be created by Google’s Chrome browser? Voice your opinions in the comments.

Update: Just so you know, there are two ways to go about using Prism: a desktop application (for the Linux, Mac & Windows platforms – run it and just fill in the URL of the site you’d like to turn into a separate desktop app) or by the Prism Firefox extension.